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ELECTRONIC OFFICE MAIL SYSTEM Multi-User Version 2.15 Novell Network Compatible ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (1) SYSTEM OPERATORS GUIDE (SYSOP) Introduction : Hi There. Thank you for purchasing or evaluating this copy of KBS-EMAIL. You should find it easy and friendly to use. It is designed for use in a multi-user environment but will also run happily on a stand alone personal computer system. This manual will explain each menu choice and what they do. This manual will instruct you as to the things to do first when you receive the KBS-EMAIL package, and then proceed on with other normal stuff. This ends the introduction. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (2) TABLE OF CONTENTS Chapter page # (1) Read Me First ! .......................... 5 (2) The Main Menu ............................ 7 read mail ....................... 7 send mail ....................... 8 edit mail ....................... 9 delete mail ....................... 10 (3) Menu Level 1 ............................. 11 re-read mail ................ 11 send quickie mail ................ 12 edit your account ................ 13 who is in email ................ 14 (4) Menu Level 2 ............................. 15 mail printing ................. 15 send future mail ................. 16 forward mail ................. 17 send email to all ................. 19 (5) Menu Level 3 ............................. 20 send quick mail 1 .............. 20 send mail to a group .............. 21 forward mail to all .............. 22 send quick mail 2 .............. 23 (6) Menu Level 4 ............................. 24 add a new user ................ 24 delete a user ................ 25 edit user info ................ 26 send reminder mail ................ 27 ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (3) (7) Menu Level 5 ............................. 28 re-index files ................ 28 userlist Novell ................ 29 delete mail / date ................ 30 list records use ................ 31 (8) Menu Level 6 ............................. 32 list email users ................. 32 read all messages ................. 33 archive mail ................. 34 foward any mail ................. 35 (9) Super User Menu .......................... 36 database packing .................. 36 sign in toggle .................. 37 log a user off .................. 38 edit setup .................. 39 edit default .................. 40 (10) Things you should do as SYSOP ............ 41 (11) System Specifications and other info ..... 41 (12) Source code availability ................. 41 (13) Disclaimer, User License ................. 42 (14) Technical Support ........................ 45 ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (4) READ ME FIRST Installing : You should probably read this entire section before you do anything. NOTE : Your computer should have 640kb of ram ( or as close to it as you can get after loading any network shell. i.e. load the network shell in high memory if you can ) If you wish to install the KBS-EMAIL system to a network drive (assuming a Novell network) then place the KBS-EMAIL floppy disk in drive A: of a computer linked to the network. Now, assuming you logged in, default to drive A: and then type INSTALLF and enter return This will install the system on the network drive in the subdirectory F:\KBSEMAIL. The system will automatically load and run after you install it, however, to run the package at other times, type EM and enter a return and the package will display a sign that it is loading. After the opening screen has displayed, you will be asked to sign on. (The initial signon name is SYSOP and the password is SYSOP) I strongly suggest and urge that you now go to menu level 1, edit your account, using the next menu option ( use the up and down arrow keys to move the highlight bar to highlight the selection you want and press return) and change your password. NOTE : if you want to install to a different drive then you must change the INSTALLF bat file to reflect the drive change. (this is easily done, believe me) ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (5) NOTE : type INSTALLC if installing to drive C: type INSTALLD if installing to drive D: NOTE : If you want, you can skip the install procedure and copy the contents of the disk to any directory you want. The next thing you should do as SYSOP is to set up other users under menu level 4, add a new user. Use the next menu option (or previous menu option, depending where you are) to get to menu level 4 and select the choice to add a new user. The program module will first ask for a user key name. Enter a user key name and if that user does not exist, the program module will allow you to enter the users full name, address, city, etc.... You might want to make the password the same as the user key name. You should set up all your users using this program module. The security level for users should be set to 2 which means that any user with a level of 2 can only access menus up to and including level 2. However, you can issue any level up to a 9, which will allow the user to do anything. Security levels .... 1 allows access up to menu level 1 2 allows access up to menu level 2 3 allows access up to menu level 3 4 allows access up to menu level 4 5 allows access up to menu level 5 6 allows access up to menu level 6 7 allows access up to the super users menu. 9 allows access to other programs. The security level defaults to 2 and the password defaults to what you typed in for the key name. Well, that should be it for the necessary stuff. Now you can go back and install the package and start using KBS-EMAIL. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (6) READ MAIL first selection : main menu This is the first choice on the main menu. The selection will be highlighted as it occurs first on the menu. Enter a return for this selection and the system will locate any new mail that you have and present it to you ( in an abbreviated line item type format ) in a window near the middle bottom of the screen. As SYSOP, if this is the first time you access the system there will be a message already present for you to read. If you have no new mail then the system will tell you so and return you to the main menu. If you have mail, then use the arrow keys (to scroll up and to scroll down) to highlight the piece of mail that you want to read, and enter return. Please keep in mind that this is just a window and you may have more pieces of mail than can be shown to you in the window. So use the down arrow key to keep scrolling through the window to see more pieces of mail. The piece of mail that you highlighted will be brought up on the screen, after you enter return, for you to read or print or delete or send a reply to. After you are through with that piece of mail the window will re- display showing you more mail that you have not yet read. Select another piece or you can hit the esc (escape) key and be returned to the main menu. If you have no more new mail to read then the system will tell you so and return you to the main menu. If you are replying to a piece of mail the system will let you type in the reply and it will automatically send the reply back to the person who sent you the original piece of mail. NOTE : The main body of the piece of mail is 10 lines by 75 characters with no scrolling, just basic text entry. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (7) SEND MAIL second selection : main menu This is the second choice on the main menu. The selection can be highlighted by pressing the down arrow key once. Enter a return for this selection and the system will ask you for the users key name that you wish to send mail to. Either type in the users key name or enter a return and a window will appear showing you a list of available users that you can send mail to. NOTE : You may just type in the users first letter of the users key name and enter return and the system will present you with a window of users who's key name starts with the letter you typed in. If no users key name starts with the letter you typed in, then the next alphabetically closest user will appear first. Use the up and down arrow keys to scroll through the list. Please keep in mind that this is just a window and you may have more users than can be shown to you in the window. So use the up or down arrow key to keep scrolling through the window to see more users. The user that you highlighted will be brought up on the screen, after you enter return, for you to send a piece of mail to. You may now enter a subject and then type in your message. NOTE : The main body of the piece of mail is 10 lines by 75 characters with no scrolling, just basic text entry. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the main menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (8) EDIT MAIL third selection : main menu This is the third choice on the main menu. The selection can be highlighted by pressing the down arrow key twice. Enter a return for this selection and the system will display a window of pieces of mail that you have already sent but have not yet been read by the recipient. Please keep in mind that this is just a window and you may have more pieces of un-read mail than can be shown to you in the window. So use the up or down arrow key to keep scrolling through the window to see more un-read mail. The un-read mail that you highlighted will be brought up on the screen, after you enter return, for you to edit. You may now edit the subject and then the body of your message. NOTE : The main body of the piece of mail is 10 lines by 75 characters with no scrolling, just basic text entry. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the main menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (9) DELETE MAIL fourth selection : main menu This is the fourth choice on the main menu. The selection can be highlighted by pressing the down arrow key three times. Enter a return for this selection and the system will display a window of pieces of mail that you have already sent to a user, even if they have been read or not. Please keep in mind that this is just a window and you may have more pieces of sent mail than can be shown to you in the window. So use the up or down arrow key to keep scrolling through the window to see more sent mail. The mail that you highlighted will be brought up on the screen, after you enter return, for you to delete, or if already deleted, recall. If the piece of mail was previously deleted, you will be asked if you want to recall it. NOTE : Deleted mail stays in the system until erased by a database pack. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the main menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (10) RE-READ MAIL first selection : menu level 1 This is the first choice on menu level 1. The selection will be highlighted as it occurs first on the menu. Enter a return for this selection and the system will locate any mail that you have read and present it to you ( in an abbreviated line item type format ) in a window near the middle bottom of the screen. If you have deleted all your mail then the system will tell you that you have no mail to re-read and return you to the menu. (if you want to re-read deleted mail then use the delete mail option on the main menu.) If you have mail, then use the arrow keys (to scroll up and to scroll down) to highlight the piece of mail that you want to read, and enter return. Please keep in mind that this is just a window and you may have more pieces of mail than can be shown to you in the window. So use the down arrow key to keep scrolling through the window to see more pieces of mail. The piece of mail that you highlighted will be brought up on the screen, after you enter return, for you to re-read or print. After you are through with that piece of mail the window will re- display showing you all your mail that you may re-read. Select another piece or you can hit the esc (escape) key and be returned to the main menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (11) SEND QUICKIE MAIL second selection : menu level 1 This is the second choice on menu level 1. The selection can be highlighted by pressing the down arrow key once. Enter a return for this selection and the system will ask you for the users key name that you wish to send a quick message to. Either type in the users key name or enter a return and a window will appear showing you a list of available users that you can send mail to. NOTE : You may just type in the users first letter of the users key name and enter return and the system will present you with a window of users who's key name starts with the letter you typed in. If no users key name starts with the letter you typed in, then the next alphabetically closest user will appear first. Use the up and down arrow keys to scroll through the list. Please keep in mind that this is just a window and you may have more users than can be shown to you in the window. So use the up or down arrow key to keep scrolling through the window to see more users. The user that you highlighted will be brought up on the screen, after you enter return, for you to send a quick message to. You can enter your quick message on the one line located about the middle of the large window (bottom half of the screen) where the '>' appears. If the user is online at the present time, they will get their quick message whenever they access a new menu, or if they are not online, they will get their quick message when they sign on. The quick message will appear on the middle line of the three highlighted lines which appear at the bottom of any menu screen. If the user has a quick message pending, you will not be able to send a new one until they have received the message that is waiting. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (12) EDIT YOUR ACCOUNT third selection : menu level 1 This is the third choice on menu level 1. The selection can be highlighted by pressing the down arrow key twice. Enter a return for this selection and the system will display that users account information consisting of name, address, city, state, zip, password and online help. The user may change any of this information except their key name which is their access code set up by the SYSOP. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (13) WHO IS IN EMAIL fourth selection : menu level 1 This is the fourth choice on menu level 1. The selection can be highlighted by pressing the down arrow key three times. Enter a return for this selection and the system will display those users that are currently in the KBS-EMAIL system. Please keep in mind that this is just a window and you may have more users than can be shown to you in the window. So use the up or down arrow key to keep scrolling through the window to see more users. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (14) MAIL PRINTING first selection : menu level 2 This is the first choice on menu level 2. The selection will be highlighted as it occurs first on the menu. Enter a return for this selection and the system will locate any mail that you have and present it to you ( in an abbreviated line item type format ) in a window near the middle bottom of the screen. If you have no mail then the system will tell you that you have no mail to print and return you to the menu. If you have mail, then use the arrow keys (to scroll up and to scroll down) to highlight the piece of mail that you want to print, and enter return. Please keep in mind that this is just a window and you may have more pieces of mail than can be shown to you in the window. So use the down arrow key to keep scrolling through the window to see more pieces of mail. The piece of mail that you highlighted will be brought up on the screen, after you enter return, for you to re-read or print. After you are through with that piece of mail the window will re- display showing you all your mail that you may print. Select another piece or you can hit the esc (escape) key and be returned to the menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (15) SEND FUTURE MAIL second selection : menu level 2 This is the second choice on menu level 2. The selection can be highlighted by pressing the down arrow key once. Enter return for this selection and a calendar will appear for you to select a date that this piece of mail will be available for the user to read. Enter return to select the current system date or use the arrow keys to select a date to send this piece of mail on. Enter a return to continue and the system will ask you for the users key name that you wish to send mail to. Either type in the users key name or enter a return and a window will appear showing you a list of available users that you can send mail to. NOTE : You may just type in the users first letter of the users key name and enter return and the system will present you with a window of users who's key name starts with the letter you typed in. If no users key name starts with the letter you typed in, then the next alphabetically closest user will appear first. Use the up and down arrow keys to scroll through the list. Please keep in mind that this is just a window and you may have more users than can be shown to you in the window. So use the up or down arrow key to keep scrolling through the window to see more users. The user that you highlighted will be brought up on the screen, after you enter return, for you to send future mail to. You may now enter a subject and then type in your message. The user will not be able to read this mail until the system date reaches the date you selected for the user to receive that piece of mail. NOTE : The main body of the piece of mail is 10 lines by 75 characters with no scrolling, just basic text entry. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the main menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (16) FORWARD MAIL third selection : menu level 2 This is the third choice on menu level 2. The selection can be highlighted by pressing the down arrow key twice. Enter return for this selection and a calendar will appear for you to select a date that this piece of mail will be available for the user to read. Enter return to select the current system date or use the arrow keys to select a date to send this piece of mail on. Next, the system will locate all your mail ( mail that you sent to someone or mail that someone sent to you - only read mail ) and present it to you ( in an abbreviated line item type format ) in a window near the middle bottom of the screen. If there is no mail then the system will tell you that there is no mail and return you to the menu. If there is mail, then use the arrow keys (to scroll up and to scroll down) to highlight the piece of mail that you want to forward, and enter return. Please keep in mind that this is just a window and you may have more pieces of mail than can be shown to you in the window. So use the down arrow key to keep scrolling through the window to see more pieces of mail. The piece of mail that you highlighted will be brought up on the screen, after you enter return. Enter a return to continue and the system will ask you for the users key name that you wish to forward this mail to. Either type in the users key name or enter a return and a window will appear showing you a list of available users that you can send mail to. NOTE : You may just type in the users first letter of the users key name and enter return and the system will present you with a window of users who's key name starts with the letter you typed in. If no users key name starts with the letter you typed in, then the next alphabetically closest user will appear first. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (17) Use the up and down arrow keys to scroll through the list. Please keep in mind that this is just a window and you may have more users than can be shown to you in the window. So use the up or down arrow key to keep scrolling through the window to see more users. The user that you highlighted will be brought up on the screen, after you enter return, for you to forward mail to. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the menu. The user will not be able to read this mail until the system date reaches the date you selected for the user to receive that piece of mail. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (18) SEND MAIL TO ALL fourth selection : menu level 2 This is the fourth choice on menu level 2. The selection can be highlighted by pressing the down arrow key three times. Enter return for this selection and a calendar will appear for you to select a date that this piece of mail will be available for the user to read. Enter return to select the current system date or use the arrow keys to select a date to send this piece of mail on. You may now enter a subject and then type in your message. NOTE : The main body of the piece of mail is 10 lines by 75 characters with no scrolling, just basic text entry. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the main menu. When you are done entering your message the system will send it to every user. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (19) SEND QUICK MAIL 1 first selection : menu level 3 This is the first choice on menu level 3. Enter a return for this selection and the system will ask you to enter your quick message. NOTE : All users will receive this quick message. You can enter your quick message on the one line located about the middle of the large window (bottom half of the screen) where the '>' appears. If any user is online at the present time, they will get their quick message whenever they access a new menu, or if they are not online, they will get their quick message when they sign on. The quick message will appear on the middle line of the three highlighted lines which appear at the bottom of any menu screen. If the user has a quick message pending, it will be over written with this new quick message. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (20) SEND MAIL TO A GROUP second selection : menu level 3 This is the second choice on the menu level 3. The selection can be highlighted by pressing the down arrow key once. Enter return for this selection and a calendar will appear for you to select a date that this piece of mail will be available for the user to read. Enter return to select the current system date or use the arrow keys to select a date to send this piece of mail on. Enter a return next and the system will ask you for a group level that you wish to send mail to. Enter a group level ( you can set these up under menu level 4, edit user info ) and then a group code. You may now enter a subject and then type in your message. The system will locate every user in the group level that you specify and check if the group code matches what you want. If so, the mail is sent to them. NOTE : The main body of the piece of mail is 10 lines by 75 characters with no scrolling, just basic text entry. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the main menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (21) FORWARD EMAIL TO ALL third selection : menu level 3 This is the third choice on menu level 3. The selection can be highlighted by pressing the down arrow key twice. Enter return for this selection and a calendar will appear for you to select a date that this piece of mail will be available for the user to read. Enter return to select the current system date or use the arrow keys to select a date to send this piece of mail on. Next, the system will locate ALL mail and present it to you ( in an abbreviated line item type format ) in a window near the middle bottom of the screen. If there is no mail then the system will tell you that there is no mail and return you to the menu. If there is mail, then use the arrow keys (to scroll up and to scroll down) to highlight the piece of mail that you want to forward, and enter return. Please keep in mind that this is just a window and you may have more pieces of mail than can be shown to you in the window. So use the down arrow key to keep scrolling through the window to see more pieces of mail. The piece of mail that you highlighted will be brought up on the screen, after you enter return. Enter a return to continue and you will be asked if you want the system to forward this mail to everyone. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the menu. The user will not be able to read this mail until the system date reaches the date you selected for the user to receive that piece of mail. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (22) SEND QUICK MAIL 2 fourth selection : menu level 3 This is the fourth choice on menu level 3. The selection can be highlighted by pressing the down arrow key three times. Enter a return for this selection and the system will ask you to enter your quick message. Enter a return next and the system will ask you for a group level that you wish to send mail to. Enter a group level ( you can set these up under menu level 4, edit user info ) and then a group code. The system will locate every user in the group level that you specify and check if the group code matches what you want. If so, the mail is sent to them. You can enter your quick message on the one line located about the middle of the large window (bottom half of the screen) where the '>' appears. If any user is online at the present time, they will get their quick message whenever they access a new menu, or if they are not online, they will get their quick message when they sign on. The quick message will appear on the middle line of the three highlighted lines which appear at the bottom of any menu screen. If the user has a quick message pending, it will be over written with this new quick message. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (23) ADD A USER first selection : menu level 4 This is the first choice on menu level 4. The selection will automatically be highlighted. Enter a return for this selection and the system will ask you to enter a key name that it will use as a 'key' for this new user. NOTE : The system will not allow duplicate user keys. Enter a key for a new user and if that key does not already exist, a screen will display asking you to fill out the users record. You should add their full name, address, city, state, zip code, password and security level. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (24) DELETE A USER second selection : menu level 4 This is the second choice on menu level 4. The selection can be highlighted by pressing the down arrow key once. Enter a return for this selection and the system will ask you for the users key name that you wish to delete. Either type in the users key name or enter a return and a window will appear showing you a list of available users that you can delete. NOTE : You may just type in the users first letter of the users key name and enter return and the system will present you with a window of users who's key name starts with the letter you typed in. If no users key name starts with the letter you typed in, then the next alphabetically closest user will appear first. Use the up and down arrow keys to scroll through the list. Please keep in mind that this is just a window and you may have more users than can be shown to you in the window. So use the up or down arrow key to keep scrolling through the window to see more users. The user that you highlighted will be brought up on the screen, after you enter return, for you to delete. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (25) EDIT USER INFORMATION third selection : menu level 4 This is the third choice on menu level 4. The selection can be highlighted by pressing the down arrow key twice. Enter a return for this selection and the system will ask you for the users key name that you wish to edit. Either type in the users key name or enter a return and a window will appear showing you a list of available users that you can edit. NOTE : You may just type in the users first letter of the users key name and enter return and the system will present you with a window of users who's key name starts with the letter you typed in. If no users key name starts with the letter you typed in, then the next alphabetically closest user will appear first. Use the up and down arrow keys to scroll through the list. Please keep in mind that this is just a window and you may have more users than can be shown to you in the window. So use the up or down arrow key to keep scrolling through the window to see more users. The user that you highlighted will be brought up on the screen, after you enter return, for you to edit. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the menu. You should be able to edit their full name, address, city, state, zip code, password and security level. as well as ... Online, Mail Waiting, Training mode, Group1, Group2, and Group3 ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (26) SEND REMINDER MAIL fourth selection : menu level 4 This is the fourth choice on menu level 4. The selection can be highlighted by pressing the down arrow key three times. Enter return for this selection and a calendar will appear for you to select a date that this piece of mail will be available for the user to read. Enter return to select the current system date or use the arrow keys to select a date to send this piece of mail on. Next you will be asked for the frequency of this mail to keep appearing for the person you sent it to. Select a frequency, either daily, weekly, monthly or yearly. Enter a return to continue and the system will ask you for the users key name that you wish to send reminder mail to. Either type in the users key name or enter a return and a window will appear showing you a list of available users that you can send mail to. NOTE : You may just type in the users first letter of the users key name and enter return and the system will present you with a window of users who's key name starts with the letter you typed in. If no users key name starts with the letter you typed in, then the next alphabetically closest user will appear first. Use the up and down arrow keys to scroll through the list. The user that you highlighted will be brought up on the screen, after you enter return, for you to send reminder mail to. You may now type in your message., the subject will automatically be '** reminder mail **'. The user will not be able to read this mail until the system date reaches the date you selected for the user to receive that piece of mail. The user will be reminded with this piece of mail at every cycle you have chosen, until you or the user deletes it. NOTE : You may press the esc (escape) key at any time to abort this program, and you will be sent back to the main menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (27) RE-INDEX FILES first selection : menu level 5 This is the first choice on menu level 5. The selection will automatically by highlighted. Enter return for this selection and you will be asked if you want to re-index the database files. Make sure that you are the only one using the KBS-EMAIL system at the time and then go ahead and re-index the files. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (28) USERLIST NOVELL second selection : menu level 5 This is the second choice on menu level 5. The selection can be highlighted by pressing the down arrow key once. Enter return for this selection and if your default setting indicates that you are on a novell network, you will see a 'userlist'. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (29) DELETE MAIL BY DATE third selection : menu level 5 This is the third choice on menu level 5. The selection can be highlighted by pressing the down arrow key twice. Enter return for this selection and a calendar will appear for you to select the beginning and ending send dates of mail. If you say yes to the prompt, then mail that exists between your selected dates will be deleted. NOTE : no records are truly gone until the databases are packed. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (30) LIST RECORDS USE fourth selection : menu level 5 This is the fourth choice on menu level 5. The selection can be highlighted by pressing the down arrow key three times. Enter return for this selection and the program will show you how many records exist in each of the data files. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (31) LIST EMAIL USERS first selection : menu level 6 This is the first choice on menu level 6. The selection will automatically be highlighted. Enter return for this selection and the program will show you, in a window which you may scroll up, down, left or right, all the users that exist in the system. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (32) READ ALL MESSAGES second selection : menu level 6 This is the second choice on the menu level 6. The selection can be highlighted by pressing the down arrow key once. Enter a return for this selection and the system will locate any mail in the system and present it to you ( in an abbreviated line item type format ) in a window near the middle bottom of the screen. If there is no mail then the system will tell you so and return you to the menu. Please keep in mind that this is just a window and you may have more pieces of mail than can be shown to you in the window. So use the down arrow key to keep scrolling through the window to see more pieces of mail. The piece of mail that you highlighted will be brought up on the screen, after you enter return, for you to read. After you are through with that piece of mail the window will re- display showing you more mail. Select another piece or you can hit the esc (escape) key and be returned to the menu. NOTE : The system will allow you to read archived mail if you want to. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (33) ARCHIVE MAIL third selection : menu level 6 This is the third choice on menu level 6. The selection can be highlighted by pressing the down arrow key twice. Enter return for this selection and a calendar will appear for you to select the beginning and ending send dates of mail. If you say yes to the prompt, then mail that exists between your selected dates will be archived to a different database. NOTE : You have the option to delete mail that you are archiving. NOTE : The last archive date range is saved and shown to you to aid you in your selection of a new date range. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (34) FORWARD ANYONE'S EMAIL fourth selection : menu level 6 This is the fourth choice on menu level 6. The selection can be highlighted by pressing the down arrow key three times. Enter return for this selection and a calendar will appear for you to select a date that this piece of mail will be available for the user to read. Enter return to select the current system date or use the arrow keys to select a date to send this piece of mail on. Next, the system will locate ALL mail and present it to you ( in an abbreviated line item type format ) in a window near the middle bottom of the screen. If there is no mail then the system will tell you that there is no mail and return you to the menu. If there is mail, then use the arrow keys (to scroll up and to scroll down) to highlight the piece of mail that you want to forward, and enter return. Please keep in mind that this is just a window and you may have more pieces of mail than can be shown to you in the window. So use the down arrow key to keep scrolling through the window to see more pieces of mail. The piece of mail that you highlighted will be brought up on the screen, after you enter return. Enter a return to continue and the system will ask you for the users key name that you wish to forward this mail to. Either type in the users key name or enter a return and a window will appear showing you a list of available users that you can send mail to. NOTE : You may just type in the users first letter of the users key name and enter return and the system will present you with a window of users who's key name starts with the letter you typed in. If no users key name starts with the letter you typed in, then the next alphabetically closest user will appear first. Use the up and down arrow keys to scroll through the list. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (35) DATABASE PACKING first selection : super users menu This is the first choice on the super users menu. The selection will automatically be highlighted. Enter return for this selection and the system will ask you if you want to pack the databases. If you say yes, then the system will 'pack' the databases, removing forever, all records that have been deleted. When the system is done packing the databases, they will be re- indexed. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (36) SIGN IN TOGGLE second selection : super users menu This is the second choice on the super users menu. The selection will can be highlighted by pressing the down arrow key once. Enter return for this selection and the system will toggle the logins allowed switch. NOTE : If the login switch is toggled once then no one will be allowed to log into the system. If it is toggled again then logins will be allowed. Its a toggle. If you forget to toggle the logins switch back on, it will automatically allow logins if you leave the menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (37) LOG A USER OFF third selection : super users menu This is the third choice on the super users menu. The selection will can be highlighted by pressing the down arrow key twice. Enter a return to continue and the system will ask you for the users key name that you wish to log off. Either type in the users key name or enter a return and a window will appear showing you a list of available users that you can send mail to. NOTE : You may just type in the users first letter of the users key name and enter return and the system will present you with a window of users who's key name starts with the letter you typed in. If no users key name starts with the letter you typed in, then the next alphabetically closest user will appear first. Use the up and down arrow keys to scroll through the list. Please keep in mind that this is just a window and you may have more users than can be shown to you in the window. So use the up or down arrow key to keep scrolling through the window to see more users. The user will be logged off when they try to access any menu or return to any menu. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (38) EDIT THE SETUP FILE fourth selection : super users menu This is the fourth choice on the super users menu. The selection will can be highlighted by pressing the down arrow key three times. You may now edit the setup file. NOTE : Speed in seconds ranges from 1 to 9 seconds. This is the time those message windows stay on the screen. The system default is 2 for 2 seconds. Logins default is 'OK' ( or NO to disallow ) Novell default is 'NO' ( or OK to allow ) NOTE : The default for Novell is for getting a 'userlist' and will not interfere with running KBS-EMAIL on a network. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (39) EDIT YOUR ADDRESS fifth selection : super users menu This is the fifth choice on the super users menu. The selection will can be highlighted by pressing the down arrow key four times. You may now edit your address. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (40) THINGS YOU SHOULD DO AS SYSOP You, as SYSOP, will be responsible for maintaining the system, i.e. deleting old mail, archiving mail, setting up users and deciding their security levels, etc.. You should archive mail often and keep the number of active messages to a minimum. You should to a backup on a daily basis. SYSTEM SPECIFICATIONS AND OTHER INFORMATION You must have at least 640kb of ram or close to it to run KBS- EMAIL. You must have a hard disk if you are running the package on a stand alone computer system. This is a Clipper, Summer '87 compiled system linked with BLINKER. SOURCE CODE AVAILABILITY For those of you who simply MUST have SOURCE CODE, the price is $ 299.00 for all 45 programs, the link file and the compile file. All you need to compile this is Clipper Summer '87 and a linker like Blinker. The price is CHEAP considering all the time I have invested in designing, thinking, and writing the package. The only difference ( of course there isn't one ) is that when you receive the source code, you will be able to encrypt the data files to keep them from prying eyes. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (41) DISCLAIMER & USER LICENSE NOTICE Trademark, KBS-EMAIL (tm) and Copyright (c) 1992 by Kel-Ber-Smi Development All rights are reserved worldwide. No part of the SOFTWARE or DOCUMENTATION may be reproduced, transmitted, transcribed or stored in a retrieval system without the express written permission of Kel-Ber-Smi Development. DISCLAIMER The software and instruction materials are sold "AS IS" without warranty as to their performance. The entire risk as to the quality and performance of the software program<s> is assumed by the user. Kel-Ber-Smi Development reserves the right to make changes from time to time in the content hereof without obligation to notify any person or organization of such revision or changes. TRADEMARK "KBS-EMAIL" is a trademark of Kel-Ber-Smi Development. "MS-DOS" is a trademark of Microsoft LICENSE AGREEMENT REQUIRED TO USE THIS SOFTWARE This software is proprietary and its use is subject to a license agreement. You will be required to sign and return a Kel-Ber-Smi Development END USER LICENSE AGREEMENT before using this software. The signed agreement registers the product<s> with Kel-Ber-Smi Development and enables you to obtain updates and customer service. ANOTHER NOTICE After the diskette envelope is opened and for a period of 30 days from the date of sale, Kel-Ber-Smi Development will repair or replace any diskette or manual found by the end user to be in a damaged condition. After 30 days, a handling charge will be made for repair or replacement of a damaged diskette or manual. ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (42) ENDUSER LICENSE AGREEMENT Gentlemen: This acknowledges my acceptance of the following software package. NAME SERIAL NUMBER VERSION O/S DATE KBS-EMAIL _____________ 2.15 ________ _______ I <THE UNDERSIGNED>, understand that these software products are proprietary and their use is subject to this license agreement. I must sign and return via registered US MAIL this Kel-Ber-Smi Development End User License Agreement before using these products. The signed agreement registers the above product<s> with Kel-Ber-Smi Development, and enables me to obtain updates and customer service. I understand that these programs are copyrighted under the laws of the United States and other countries and their ownership is strictly protected by law. I will not transfer to anyone else copies of these programs, their manuals, nor any proprietary information or trade secrets belonging to Kel-Ber-Smi Development If Kel-Ber-Smi Development concludes that the LICENSEE has violated the terms of this license, This license to use and possess copies of the programs will be revoked without compensation and the LICENSEE may be liable to civil and/or criminal penalties. END USER NAME : __________________________________ END USER SIGNATURE : __________________________________ END USER ADDRESS : __________________________________ PHONE : __________________________________ RETURN TO : Kel-Ber-Smi Development P.O. Box 155 Bridgeport, New York 13030 ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (43) SOFTWARE PROBLEM REPORT DATE ______________ This form is used to report errors or problems in software and/or documentation. It may also be used to suggest product enhancements and/or new product ideas. We appreciate your interest and will respond promptly. Report only one problem or enhancement per form. NAME__________________________________PHONE_____________________ ADDRESS_________________________________________________________ _________________________________________________________ PRODUCT_________________________________________________________ SERIAL NUMBER_______________________REVISION____________________ COMPUTER____________________________ OS VERSION________ AMOUNT OF MEMORY________________________________________________ # AND TYPE OF DISK DRIVES_______________________________________ Describe the problem/enhancement and the circumstances surrounding its occurrence. Try to reduce the problem to a simple test case. If you have discovered a solution to the problem, please describe it. Additional pages can be used for problem description and or documentation. PROBLEM DESCRIPTION RETURN TO : Kel-Ber-Smi Development P.O. Box 155 Bridgeport, New York 13030 ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (44) TECHNICAL SUPPORT Technical support will be available between the hours of : 6:pm to 8:pm Monday through Friday Eastern Standard Time (315) 423-9489 ** Copyright (C) 1992 by Kel-Ber-Smi Development ** Page (45)